Genial digital – the new Cayoo device pass
Healthcare facilities, hospitals and emergency services depend on reliable medical devices to provide patients with the best possible care. However, as the number of devices increases, so do the challenges for staff and management. Device instruction and training must be documented and verified. The same applies to software updates for the devices, which must be fully recorded. Manual management of these processes is time-consuming, error-prone and difficult to track.
This is where the digital device pass comes in – an innovative solution that brings transparency, security and efficiency to device management. With digital and centralized documentation, paper chaos and missing proofs are a thing of the past.
Status Quo – analogue administration as a risk for clinics
In many clinics, device instructions and training courses are still documented on paper or using outdated systems. This not only leads to a high administrative burden, but also harbors considerable risks. The Medical Devices Operator Ordinance (MPBetreibV) stipulates that all instructions, training, maintenance and inspections must be documented. However, handwritten entries, confusing folders or incomplete Excel lists make it difficult to keep track of everything and pose the risk of important evidence being missing or not being updated in time.
Missing or unclear documentation can have serious consequences – both for the safety of patients and for the legal protection of the clinic in audit cases. If a clinic is inspected as part of an audit, for example, inadequate documentation can quickly lead to complaints. In addition, the efficiency of day-to-day hospital operations suffers from analogue administration. All hospital staff lose valuable time searching for documents or having to manually compare training certificates. Without centralized and easily retrievable documentation, the risk of incorrect use of the devices increases. Analogue administration is therefore not only prone to errors, but also an obstacle to a future-oriented, secure and smooth clinic organization.
The future of the
device pass is digital
“With the digital device pass from Cayoo, analogue challenges are a thing of the past.”
The device pass simplifies the management of device briefings and training while increasing transparency, mobility and security. Users benefit from an optimized workflow and a better overview of the instruction status.
Genial efficient
No more time-consuming paper documentation and confusing Excel lists. The digital device pass from Cayoo automates administrative processes and reduces the organizational effort for hospitals, care facilities and emergency services. This not only saves time, but also minimizes errors and increases the traceability of training and instructions.
Genial mobile
Every second counts in the hectic hospital routine. The digital device pass is available anytime and anywhere – on a PC, tablet or smartphone. Users can view referrals directly and check their referral status without having to refer to paper files or folders. This makes day-to-day work easier and reduces stress in the clinic.
Genial transparent
Cayoo offers complete documentation and a central overview of all device instructions and training courses. The department management can see at a glance which training courses are necessary and whether the hospital staff's instructions are up to date. Automatic updates ensure that everyone is always working with the latest information.
Genial safe
Misuse by untrained personnel can have serious consequences. The digital device pass ensures that all persons receive all necessary device instructions. Cayoo helps you to optimally prepare for audits and demonstrate compliance with the MPBetreibV.
Genial smart
Equipment instructions can be confirmed quickly and easily digitally with Cayoo. Using a QR code, trainers and instructors can document their equipment instructions directly and confirm them with a digital signature. In addition, the digital device pass reduces paper consumption and thus contributes to reducing CO2 emissions in clinics and healthcare facilities. Automated processes not only save resources, but also ensure more efficient administration.
Genial strong
The digital device pass is the reliable feature for the entire clinic management. Thanks to its intuitive usability, it can be flexibly integrated into existing processes and offers a modern and future-proof solution for managing device referrals. It has also been tested by the renowned Johner Institute and meets the highest security and compliance standards.
Cayoo sets new standards in everyday clinical practice
The digital device pass is aimed at anyone who works with medical devices or is responsible for their administration – from nursing staff and doctors to medical technology, emergency services and patient transportation.
MPG officers and those responsible for training receive an overview of the training status of all hospital staff. A quick overview of existing qualifications is made possible, especially when changing jobs. Hospital administration and quality management receive more security during audits and reduce the risk of liability. Technical staff in medical technology receive a digital overview of all devices and their training status. This makes it easy to see which departments are using which devices and in which areas training is required. Rescue services and emergency teams have access to important device information and training certificates at all times with the digital device pass. Quick and mobile access to this information is essential, especially in emergencies.
Incomplete documentation of device instruction can become a problem for clinics, particularly during audits and official inspections. Incomplete evidence makes it difficult to comply with legal requirements and can lead to complications. Clear and comprehensible documentation is therefore crucial in order to pass audits without any problems. The digital device pass also helps to create transparency for department heads and hospital management.
Enter the digital future with Cayoo now
On May 9 and 10, you can experience the digital device pass live at the BANIS Symposium on Lake Constance. We will be presenting our innovative feature for the first time and showing how it simplifies everyday clinical practice and revolutionizes the management of device referrals.
With Cayoo, you can rely on an efficient, transparent and legally compliant solution for your device and referral management. Benefit from the advantages of the digital device pass and optimize your daily clinical routine. Contact our team now and test the new feature free of charge. Our sales representatives will be happy to answer any questions you may have at any time.